Privacy Policy PJ Baines t/a Gateside Guesthouse
THE PROTECTION OF PERSONAL INFORMATION ACT
CUSTOMER PRIVACY NOTICE
This Notice explains how we obtain, use, and disclose your personal information, in accordance with the requirements of the Protection of Personal Information Act (“POPIA”).
At Gateside Guesthouse we are committed to protecting your privacy and to ensure that your personal information is collected and used properly, lawfully, and transparently.
About the Business
Gateside Guesthouse is a sole proprietary accommodation business offering 9 comfortable, well equipped bedroom suites/family units. We provide overnight and longer periods of stay on a room only, bed & breakfast or self-catering basis.
Definition of Personal Data
“Personal data” means any information or pieces of information collected relating to people (called data subjects), that could identify them, either directly (e.g., by name) or indirectly. Personal data therefore includes things like email/home addresses, usernames, profile pictures, user generated content, financial information, and location.
The Information We Collect
Gateside Guesthouse will collect your data if there is a need for the data to be collected in compliance with POPIA Procedures. The following data may be collected and stored:
Personal Names
Company Details
ID Numbers
Physical Address
Postal Address
Telephone Numbers
Contact details (including email addresses, mobile numbers)
Emergency contacts other than client
Banking Details
Vehicle Details
Communication (Email or Cellular)
How We Use Your Information
We will use your personal information only for the purposes for which it was collected and agreed with you. In addition, where necessary your information may be retained for legal or research purposes. For example:
For audit and record keeping purposes
For services provided
For marketing and sales
For maintenance purposes
Customer satisfaction queries
Billing
Disclosure of Information
Gateside Guesthouse will only disclose or use personal data for the fulfilment of the specific purposes for which it was obtained, or for other lawful processing.
We may disclose your personal information to third party service providers involved in the delivery of services to you. We have agreements in place to ensure that they comply with the privacy requirements as required by the Protection of Personal Information Act.
Information Security
We are legally obliged to provide adequate protection for the personal information we hold and to stop unauthorized access and use of personal information. We will, on an on-going basis, continue to review our security controls and related processes to ensure that your personal information remains secure.
Our security policies and procedures cover:
Physical security;
Computer and network security;
Access to personal information;
Secure communications;
Retention and disposal of information;
Acceptable usage of personal information.
We will ensure that anyone to whom we pass your personal information agrees to treat your information with the same level of protection as we are obliged to.
Your Rights: Access to Data
You have the right to request a copy of the personal information we hold about you. You may request that we change and update the data we have about you or permanently delete your data from our records.
To do this, simply email us at gateside@mweb.co.za. We will need adequate proof of identification before providing details of your personal information.
How to Contact Us
If you have any queries about this notice, need further information about our privacy practices, wish to withdraw consent, exercise preferences or access or correct your personal information, please contact us at the numbers/addresses listed on our website or the email above..
